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Sourcing Process

Introduction to Nationwide's Sourcing Process

Click on the chevrons below to find out more information about each stage of the Nationwide Sourcing process.

If you have been engaged on a Sourcing activity and you have not been contacted by Procurement to complete a Pre-Qualification Questionnaire or Confidentiality Agreement, please send us an e-mail through the contact us page. Please note Nationwide is unable to sign a contract or send out a purchase order until these activities have been completed. Only members of the Procurement department are authorised to sign Third Party contracts.


Business Requirements

Business requirements

At this stage of the process we will scope the business requirements, its objectives and the parameters against which the goods/services need to be supplied. This helps to ensure that we are clear on what we need to be delivered and by when.

Pre-Qualification Questionnaire

Pre-Qualification Questionnaire

The Pre-Qualification Questionnaire is part of our due diligence process for on boarding new Third Parties. The questionnaire will ensure that any potential Third Party is compliant to our policies and standards across areas such as financial stability, code of conduct, legislation and business continuity.

What is the purpose of the Pre-Qualification Questionnaire?

As a responsible organisation, it is important for Nationwide to manage its reputational and financial risk across the business, including appropriate oversight of Third Parties.

You may also be aware that the Bribery Act 2010 came into force on 1 July 2011 and as a regulated organisation Nationwide is dedicated to complying with this legislation. Nationwide is also committed to operating with honesty and integrity in all of its business activities and to promoting an Anti-Bribery and Corruption culture amongst its employees, agents and Third Parties.

Confidentiality Agreement

Confidentiality agreement

We must ensure that an appropriate Confidentiality Agreement is in place before any discussions including Nationwide’s specific data can take place with Third Parties. We expect our Third Parties to adhere to Nationwide’s generic confidentiality agreement which will be sent for review through the iSource tool.

Tendering

Tendering

All of Nationwide’s tendering is done electronically via the iSource tool and will consist of business requirements and specific questions.

Any clarification questions relating to the tender must be asked using the discussions functionality in the iSource tool.

Evaluate & Negotiate

Evaluate & Negotiate

Nationwide’s evaluation model consists of online scoring of the tender responses, site visits and presentations. The format of evaluation will differ between engagements but will contain as a minimum online scoring.

At this stage Nationwide will also start to negotiate commercial/legal terms and Service Level Agreements if applicable. Please note that Nationwide is under no obligation to award any contract to a Third Party with whom negotiations have begun.

Contract

Contract

At this stage Nationwide will formally appoint the successful Third Party and inform those that have been unsuccessful. It is at Nationwide’s sole discretion to provide formal feedback to unsuccessful Third Parties. Formal feedback, where provided, is generally conducted over the telephone.

We will put a formal contract in place with the successful Third Party and ensure they are set up on our purchasing system to receive electronic purchase orders and payment. Please note, dependent on the nature and value of the contract, various internal approvals need to be received and therefore this could potentially add short delays to project timescales.

Third Party Management

Third Party Management

Once a relationship is established, we will use our Third Party management framework to ensure performance is monitored as well as compliance to policies and standards (see the policies page for more information).

Training

Policies

Purchase Orders

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